The complete guide to preparing a property to let for first-time landlords

The complete guide to preparing a property to let for first-time landlords

Renting out your property can be a great way to generate income, but for new landlords, the process can feel overwhelming.

From understanding legal obligations to creating a welcoming space, it’s important to lay the right groundwork for a smooth and successful tenancy.

Below, we summarise the key steps in getting your property ready to let.

Know the legal and regulatory framework

Familiarise yourself with the law

Landlords must comply with a raft of regulations designed to safeguard tenants and protect landlords from hefty fines or lawsuits. These include rules on gas and electrical safety, fire safety standards, legionella risk, right to rent checks, and deposit protection. If you’re unsure about anything—or short on time—consider using a reputable letting agent who is a member of a redress scheme and holds client money protection. Remember, as the landlord, you bear ultimate responsibility even if an agent acts on your behalf.

Up-to-date documentation

•Gas safety certificate: annual checks on all gas appliances by a Gas Safe registered engineer.
• Electrical safety: an Electrical Installation Condition Report (EICR), valid for up to five years, is mandatory.
• Energy performance certificate (EPC): minimum rating ‘E’ required to legally let; improvements may be needed to boost energy efficiency.
• ‘How to rent’ guide: in England, landlords must provide the latest version to tenants at the start (and renewal) of the tenancy.
• Tenancy deposit protection: if you take a deposit, protect it in a government-approved scheme within 30 days.

Prepare the property for safe, comfortable living

Maintenance checks

Regularly inspect and fix issues such as roof damage, wall cracks, and damp. Keep vital systems (heating, plumbing, electrics) serviced and in good working order.

Preventing damp and mould

Adequate ventilation is key, especially in kitchens and bathrooms. Address any emerging mould immediately—recent government guidance clarifies that landlords, not tenants, bear responsibility for resolving underlying damp issues.

Fire safety measures

Install smoke alarms on every floor and carbon monoxide detectors near solid fuel appliances. Ensure furniture meets fire resistance standards and maintain clear escape routes.

Legionella risk assessment

Periodically check water systems, especially if they’re not used often. Simple measures like maintaining hot water above 60°C and promptly flushing tanks can reduce bacterial growth.

Decorating and furnishing for broad appeal

• Neutral décor: light, neutral colours appeal to a wide range of potential tenants, giving them space to personalise.
• Durable materials: robust flooring and furnishings can help minimise repair costs later.
• Functional layout: if providing furniture, make sure it caters to your target market (e.g., families might need a dining area; professionals might need workspace).

Tenant referencing and the welcome pack

Thorough referencing

This is crucial to help avoid rental arrears or damage to your property. You can do it yourself using referencing checklists or outsource it to a professional service.

The welcome pack

Provide useful documents and local insights:

• Essential paperwork: tenancy agreement, EPC, gas safety certificate
• Property how-to guide: appliance manuals, bin collection days, troubleshooting tips
• Local area info: transport links, emergency numbers, nearby amenities

A well-thought-out welcome pack fosters a positive relationship from day one.

Additional considerations for HMO landlords

If you’re letting a House in Multiple Occupation (HMO), you must meet extra requirements:

• Licensing: check local authority rules.
• Enhanced fire safety: fire doors, emergency lighting, and clear signage may be required.
• Regular inspections: ensure ongoing compliance with safety standards and occupancy limits.

Protect your investment with landlord insurance

While it’s not a legal requirement, landlord insurance is essential. Unlike standard home insurance, it’s tailored to the heightened risks of renting, such as loss of rent or liability claims. Many buy-to-let mortgage lenders also insist on a specialist landlord policy. Look for coverage that:
• Accommodates all tenant types (e.g., students, retired, benefits recipients)
• Includes theft cover by tenants or guests
• Provides loss of rent or alternative accommodation
• Covers public liability (minimum £5 million)
• Has an in-house claims team for efficient service

Being a first-time landlord involves much more than handing over the keys: you’re entering a legal contract with your tenants, with responsibilities that protect both their wellbeing and your investment. By complying with regulations, staying on top of maintenance, and creating a welcoming environment, you’ll not only stay on the right side of the law but also attract reliable tenants and foster a positive landlord-tenant relationship.