Being a landlord in 2025 means more than collecting rent and checking boilers. With new compliance rules, Renters’ Reform legislation, and rising tenant expectations, staying organised—and profitable—requires a smarter approach.
That’s where tech can help.
From mobile apps to cloud-based platforms, today’s best landlord tools let you manage tenancies, monitor yields, and automate the admin—all while staying compliant.
Here are the top digital tools every landlord should consider using this year.
Lendlord – Portfolio tracking and tax planning
What it does: A powerful online platform that helps landlords track income, expenses, capital growth, mortgages and tax forecasts.
Real-time rental yield and ROI calculators
Portfolio-level insights
Property-by-property profit and loss
Best for: Portfolio landlords who want hands-on financial control.
OpenRent – Listings and tenant management
What it does: A DIY letting platform that helps you advertise your property, find tenants, collect rent, and even run referencing checks.
Syndicates listings to Rightmove and Zoopla
Automated rent collection
Contract generation and deposit registration
Best for: Hands-on landlords who self-manage.
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PayProp – Automated rent reconciliation
What it does: A fintech platform for letting agents and landlords that automates rent collection, chases arrears, and reconciles payments.
Reduces late payments
Full audit trail for compliance
Seamless integration with bank accounts
Best for: Landlords working with agents or managing multiple tenancies.
Xero or Hammock – Property accounting software
What it does: Automates bookkeeping, tax categorisation, and real-time profit/loss summaries for landlords.
HMRC-recognised for Making Tax Digital
Links to bank feeds and credit cards
Generate landlord tax summaries with one click
Best for: Staying on top of tax returns and MTD changes.
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InventoryBase – Digital check-in and inspection reports
What it does: Provides professional inventory templates, remote check-in apps, and automated damage assessments.
Reduce deposit disputes
Photo and video upload
E-signatures and timestamped logs
Best for: Landlords managing furnished lets or HMOs.
Goodlord – Tenancy onboarding and compliance
What it does: A cloud-based letting suite offering tenant referencing, e-signatures, insurance upselling, and legal compliance tools.
Offers RGI (rent guarantee insurance)
Digital AST generation
AML and Right to Rent integrations
Best for: Letting agents and scale-up landlords.
Other tools worth a look
- Fixflo – Repair reporting platform for tenants
- Tilio – Deposit management and dispute resolution
- Mashroom – Rent collection and compliance dashboard
- Arthur Online – End-to-end property management CRM
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Which tools should you prioritise?
| Task | Tool(s) to consider |
| Rent collection | OpenRent, PayProp |
| Portfolio yield tracking | Lendlord, Hammock |
| Tenant referencing | Goodlord, OpenRent |
| Tax compliance (MTD) | Xero, Hammock |
| Inspections & inventories | InventoryBase, Tilio |
| Maintenance ticketing | Fixflo |
Stack your tech, don’t drown in it
You don’t need every tool—just the right ones for your level of experience and number of properties.
Whether you’re managing one flat or twenty HMOs, 2025’s landlord tech stack can help you:
- Cut admin time
- Stay legally compliant
- Maximise profits
And that means less stress, more time—and better returns.
